Use Comments to Add More Detail to Your PDF Markups

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Did you know you can add comments to markups?  Adding comments is a handy way to explain what a symbol means, especially if you’re sending a PDF to someone who isn’t familiar with symbols common to your profession.

Here’s a good example. A while back we created a proofreading symbols Tool Set and made it available on our Resources page:

I don’t’ even know what all these symbols mean!

I don’t’ even know what all these symbols mean!

This Tool Set is great for proofreaders and editors. But what about the people whose documents are being reviewed? Not everyone knows what squiggly lines and tildes and ovals with dots inside mean.

To make these tools as easy as possible to understand, we added a comment that explains what each symbol means. Here’s how. Place the markup, right click on it and go to Properties.  Add a comment in the large field at the top of the Properties Panel. If you’ll use this tool repeatedly, go to the bottom of the panel and select Add to My Tools.

Leave no doubt. Add comments to your markups.

Leave no doubt. Add comments to your markups.

Now, readers of the PDF can decipher the symbols’ meanings by either hovering their mouse over the markup, or pulling up the Markups List.  Here’s a screenshot I took while hovering my mouse of the Delete symbol:

Markup with comment

By the way, I think a Tool Set with comments is an excellent submission for our “How Cool Are Your Tools” contest (hint, hint).  And remember to keep on PDF’ing!

-Karen


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