Since the release of version 9.2, Revu supports PDF/A. What is PDF/A? Simply put, PDF/A is an internationally-standardized file format that insures a document can be opened in the future, making it ideal for electronic archiving. For a file to be PDF/A compliant it needs to be stripped of its temporary components (e.g. editing capabilities, non-embedded fonts, and hyperlinks) for it to best mimic a piece of paper.
Some advantages that a PDF/A archive has over a TIFF or paper-based archive are:
- File Size: PDF/A files only require a fraction of the memory (or physical) space without compromising quality.
- Full-Text Search: PDF/A stores text and graphics allowing you to efficiently search an entire archive.
- Optimization: Preferences for the PDF/A document can be set, including processing options for unsupported annotations, transparency, and embedded files.
- Metadata: Metadata like title, author, creation and modification date, subject, keywords, etc. can be stored in a PDF/A file.
- Better Business: PDF/A enables better document workflows, reduces waste and carbon emissions and improves overall efficiency.
PDF/A opens up new possibilities for many industry sectors and users, but has been widely adopted by many standards organizations as of recent. For example:
- Banks and Insurances use PDF/A to embed invoicing data and for long-term archiving
- Archives and Libraries use PDF/A to archive textual documents to increase traceability and show a document’s history.
- Public Sector and Government use PDF/A to guarantee document integrity and for archiving documents with static, inalterable content.