The other day, I was looking at a PDF with a list of handrail requirements. I wanted to highlight some key items in the list so I could easily find them later. I also wanted to copy each one and save it in a spreadsheet. As I was searching for the best way to accomplish this task, one of my coworkers suggested that I use the powers of Revu to make my job easier. (At Bluebeam, we’re always looking for ways to help our customers do things faster by using as few clicks as possible.) An excellent example of this would be setting up my preferences so that the Highlight tool does double duty: highlighting the text so it’s easier to see, while automatically saving in the Markups list, which I can then export to a CSV. No more copying and pasting each one at a time! Here’s how to do it:
First, you turn on this setting in the Preferences. To do this:
- Go to Settings, and then Preferences
- Under Markup, check Copy selected text into Text Markups
Now you’re ready to go! Just use the Highlight tool to select the text you want, and Revu automatically adds it to the Markups list.
As you can see, all the text I highlighted in the PDF has been included in the Markups list, under the Comments column.
Next, I can export those comments by selecting Summary and then choosing a format.
I chose the CSV summary option so I could open them in a spreadsheet, but you could also choose a PDF or XML Summary. Pretty cool, eh?
To learn more about this or other preference settings in Revu that help you do things faster, check out this Ask Greg article from the August 2013 issue of the Bluebeam Insider.
Until next time,