Archive for the ‘Favorite Feature Friday’ Category

Favorite Feature Friday – How Can I Copy a Part of My PDF?

November 21, 2014

Have you ever looked at a PDF and wished you could copy just a little piece of it, say a toilet symbol, so you can use it elsewhere? Then, I have good news for you, because the Snapshot tool does exactly that!

With Revu’s Snapshot tool, you can copy any portion of a PDF, such as a logo, symbol, text or image, and paste it back into the PDF or another Windows application that supports an image, such as Microsoft Office.

To use it, select Edit > Snapshot.

Edit Toolbar


Then click and drag a rectangle around the area you wish to copy. Releasing the mouse button will take the snapshot.

Snapshot in action

The selected content is saved to the clipboard, maintaining the vector data and image quality of the original. You can paste the saved image by right-clicking where you want to place it and choosing Paste.

Simple, eh? Wait, it gets better. Since pasting that snapshot automatically adds the image to your Recent Tools, just drag it into My Tools to add it to your Tool Chest arsenal. Now you can use it over and over again.

Toilets Everywhere

Toilets everywhere, yay!


To learn more about the Snapshot tool, check out this support article. Happy snapping!

Until next time,



Favorite Feature Friday: How Can I Collaborate in Bluebeam Studio With Team Members That Don’t Have Revu Yet?

September 12, 2014

We’ve all been there. You want to invite a team member or colleague into a Bluebeam Studio Session or Project so you can collaborate or share files, but they don’t have Revu yet. What to do? Well, they can use Vu!

Vu is Bluebeam’s free PDF viewer which lets users view and print PDF documents, fill out and save PDF forms, and best of all, collaborate with others on documents in real time using our cloud-based collaboration solution, Bluebeam Studio! BTW, did we mention it’s free?

There are two sides to Studio: Studio Projects and Studio Sessions. This article will help you figure out which of these is best for the collaboration needs of your team, and how you can participate in both as a Vu user.


 Studio Sessions iconStudio SessionsStudio Panel 1

Studio Sessions are for PDF-based online collaboration. While in a Studio Session, Vu unlocks many of the markup and tool set features normally reserved for licensed users of Revu. You can take measurements to verify dimensions and add comments, callouts, symbols and many other markups to a PDF to communicate your thoughts, ideas or concerns to others participating in the Studio Session with you.


How Does a Studio Session Work?

While in a Studio Session, there is no need to check files in and out. All you need to do is click on a PDF to open it even if other users have the same PDF opened. That is the beauty of Studio Sessions. This is real-time collaboration, baby! All users in the Session can markup and collaborate on the PDF and everyone can see what others are adding or have added. There’s also a Record that captures user activity, including the user name and what they added, modified or removed from the PDF.


Can Other Attendees Modify My Markups?

A user’s markups are fully protected by his unique Studio login, so only the user who added a markup can edit or remove their own markup. You don’t need to worry whether someone is altering your markups – they can’t.


What If I Lose Internet Connectivity?

All markups are added in real-time and uploaded to the cloud as you add them to the PDF, so there’s no need to worry if your Internet connection drops and you lose connectivity to the Session. Your markups are safely stored in the cloud in the Session. Vu will even remember what PDF(s) you had opened and will restore them for you automatically, so you can pick right back up where you left off once Internet connectivity is restored – how cool is that?


Studio Projects icon Studio Projects

Studio Projects is Bluebeam’s simple document management system that lets you store many different file types— including PDFs, Microsoft Office files and images— in the cloud. Keep in mind, while using Vu to access a Studio Project, the PDF files in the Project can only be viewed – markup is restricted. However, if there is a PDF document in the Project that you need to add markups to, you can ask the Studio Project owner (the person who sent you an invite to the Project) to add the PDF document to a Studio Session.


How Does the Studio Project Owner Add a PDF to a Session?

This is a simple task for the Project owner. They just right-click on the PDF document and add it to a new Session. Once the PDF is added to a Session, the Vu user can access that Session as before, using either an invitation link or the Session ID number. Just like we talked about earlier, the markup capabilities of Vu are unlocked while working on PDF documents in a Studio Session.


Can I Work With Other Project Files Stored in Studio Projects?

Studio Panel 2

Other file types in the Project, like Excel spread sheets and Word documents, can be checked out and edited locally, such as in Microsoft Office, and then checked back in to the Project.


To work with non-PDF file types:

  • Right click on the file and select Check Out. The file will now be listed in the Pending Changes section of the Project with a red check mark next to it.
  • Right click on the file again and select Open. This will open the file in the native Microsoft Office application.
  • Edit the document in the Office application and save your changes as you normally would in Office.
  • Now go back to the Studio Project and right click on the file listed in the Pending Changes Select Check In from the menu. During the check-in process, you will be prompted to add any comments. These comments will be added to the documents Revision History. To view the Revision History, right click on the document and select Revision History.

That’s it! Your changes are now uploaded to the Project.

Please remember these tasks are only for non PDF documents because PDF markup and editing in a Project is restricted when using Vu. Use a Studio Session instead to markup PDF documents.


But wait! What if you lost Internet connectivity while you had an Office document checked out? Good news – Studio has you covered. As long as the document was checked out and listed in the Pending Changes section, you can finish your changes and simply check the file back in when your connection is restored. Just because you’re using the free viewer, doesn’t mean we don’t have your back!


For more information about using Bluebeam Vu to access Studio, check out the full tutorial.

Favorite Feature Friday: How Do I Apply a Markup to a Selected Group of Pages?

August 29, 2014

The other day, one of our customers asked Joe of our Account Services team if there was a way to apply a markup or markups to specific pages within a document. He already knew that it was possible to do that to every page using the Apply to All Pages feature, but he didn’t need it on all of them. Luckily, the Apply to Selected Pages feature was just what he was looking for.

The trick to using Apply to Selected Pages is to make your selections in the right order. You can’t leave the current page you’re on, or you’ll drop the selection. And you can’t select the markup after selecting the pages, or the page selection will be dropped. I know, it’s a little tricky. But if you follow these steps, you should be golden:

  1. Open the Thumbnails
  2. Select, or create and select, the markup or markups you want to apply.
  3. Hold Ctrl+ or Shift+ and click the desired pages in the Thumbnails
  4. Right-click on the markup and choose Apply to Selected Pages.



Nice, huh? This is one of those hidden gems that not everyone knows about, which is why I wanted to share it with you. I know…you’re welcome. 🙂

Until next time,


Favorite Feature Friday: How Can I Keep Up With What’s Happening in Studio Sessions and Projects?

August 8, 2014

In case you didn’t hear, last week we had our annual Bluebeam eXtreme Conference. This year’s event took place in Hollywood, CA, and included two fabulously fun-filled days of learning, and some amazing conversations with our customers. We also revealed the new features of Revu 12.5 that had everybody buzzing. One of the most popular topics of discussion just happens to be my new favorite features, the Notifications and Alerts features within Studio. The reason I love these so much is because they really help you stay updated on any changes made by other attendees to Studio Sessions and Projects, which is especially helpful when you’re working in the field. Let’s take a closer look at how they work.


Think of notifications as a helpful friend who’s making sure everyone is in the loop. Once notifications are enabled, you’ll start receiving emails with updates on things like:

  • Session and Project activity
  • Markup Alerts
  • Session Updates
  • Project Updates

Depending on what you’ve selected in the Studio Notification Preferences, you can receive daily summaries, or more regular updates. You can also choose which Sessions and Projects you’d like to receive notifications for.

Notifications Pref

Pretty awesome, huh?



This really cool enhancement for Studio Sessions lets you send real-time alerts to other session attendees. Once the Session host has enabled Markup Alerts, the recipients will see the Notifications tab flashing at the bottom of the Bluebeam Studio panel. When they click on an alert, they’re taken straight to the markup within the file. After they’ve clicked on it, it will be greyed out, so you know they saw it and looked at it. Now if your Project Engineer says he has no idea what you’re talking about, you’ve got proof that he does. CYA, baby!


Another great thing about this feature is that if you miss a Markup Alert notification email for some reason, you’ll see an indicator next to any Sessions with pending alerts the next time you log in.

For a more comprehensive look at how Notifications and Alerts work, check out this support article here.

Until next time,




Favorite Feature Friday – How do I Make Bluebeam Revu my Default PDF Viewer?

July 18, 2014

Did you know you can change your settings to make Bluebeam Revu the default program for opening your PDF files? You didn’t? Well then read on, my friend! Here’s a handy tip on how to quickly set that up using the Bluebeam Administrator.

  • To open the Bluebeam Administrator, go to Start, then point to All Programs.
  • Select the Bluebeam Software folder, and then click Bluebeam Administrator.
  • When it opens, click the Revu tab.
  • Check the Use as Default PDF Viewer box, then click Apply and OK

BB Admin

The icons for PDF files will change and PDF files will now open in Revu when you double-click them. How cool is that, huh? And, now that you don’t have to worry about that anymore, you can focus your attention on more important things, like watching this very important video on how you can save a fluffy kitten.

Until next time,

Favorite Feature Friday – How Can I Move My Bluebeam License to Another Computer?

July 11, 2014

If you’ve been thinking about getting a new computer but want to be sure you can transfer your existing copy of Revu over to it, here’s a tip on how to easily make that happen.

You can move your license to your shiny new machine using Revu’s Unregister and Register buttons. But first, be sure you have your serial number and product key handy. If you’re like me and have no idea whatsoever where you keep your product key (or your car keys*), don’t worry. Just contact us at and ask to have your original License Certificate sent to you. Be sure to include the serial number, version number, your name, company name, favorite food, email address and a phone number where you can be reached. Just kidding about the favorite food, although feel free to share that if you like!

Before moving the license, you may want to back up and move your Revu settings and stamps. Once that’s sorted, just follow these simple steps:

1. On your new computer, open Bluebeam Revu and go to the
   Help menu.

2. Click the Unregister button in the Command bar.

 Unregister button


1. On your new computer, open Bluebeam Revu and go to the
   Help menu.

2. Click the Register button in the Command bar.

Register button

3. Enter in your serial number and product key and then click OK.


And Bob’s your uncle! Note that Bluebeam Revu 9.5 and earlier requires using Bluebeam Administrator to unregister your software. Check out this article for a more detailed description of this process.

*We can’t actually guarantee we’ll find your car keys for you, but we’ll do our best. 🙂

Favorite Feature Friday – How Can I Magically Remove All Hidden Viewports That Distort Calibration?

June 27, 2014

Have you ever tried to take measurements in Revu and noticed that they didn’t match your calibrated scale, or resulted in the wrong calibration? If so, the file you are working with may have Viewports within it that are calibrated to a different scale or contains “untitled” Viewports that can corrupt the measurement calibration. These errant Viewports may have been by-products of the original drawing that were transferred over during creation of the PDF.


We created a “Clear All” button in Revu that magically removes all of these Viewports so you can start fresh. Click on the Measurement tab in Revu and look for the Viewports section. If you see any in the list that are unnamed, unknown or labeled “untitled,” click the Clear All button just below the Viewports list. Then, just like Tangina in Poltergeist, you can declare, “This list is clean.”


Until next time,

Favorite Feature Friday – How Do I Get My Markups to Snap to Vector Lines?

June 20, 2014

Have you ever wanted to more accurately place markups and measurements on a vector-based PDF, but didn’t know how? Use Revu’s Snap options! The buttons to enable and disable Snap options are in the Status bar at the very bottom of the Revu window. Each button is highlighted when it is active. (Press the F8 key to display the Status bar if it isn’t currently displayed.)

Snap Screenshot

To make your cursor snap to the nearest grid point, even when the grid is not displayed, simply choose the Snap button.  You can also temporarily disable the Snap feature by holding down the Ctrl key when creating a markup.

For more information on the all the Snap options available in Revu, check out this article.


Until next time,

Favorite Feature Friday – Where is My Bluebeam Toolbar?

June 13, 2014

We love hearing from our customers, especially when it gives us the chance to share tips and tricks that enhance their Revu experience. And why not share those insights with all of our users? For instance, the Bluebeam toolbar can give you quick access to Revu in Microsoft Office, AutoCAD, Revit or Navisworks. But do you know how to enable it? Or did you have yours enabled at one point but found it has suddenly disappeared? If you are running one or more of these applications and the Bluebeam toolbar isn’t showing up, use the Bluebeam Administrator to configure it. Here are a few simple steps to enable your Bluebeam plug-ins:

  1. Exit the program.
  2. Go to Start > All Programs > Bluebeam Software and then click Bluebeam Administrator.
  3. Click the Plug-ins tab.
  4. Check the box next to the name of your program.
  5. Click Apply and OK.
  6. Restart the program. Your Bluebeam toolbar should now be enabled!

Have a question or need some help? Our support team is here for you! Simply email support(at) or send us a message in the comments. If you have a favorite feature you want to share, email jenn(at) And be sure to keep an eye out for more Favorite Features!

Until next time,


Favorite Feature Friday – VisualSearch™

November 22, 2013

It’s Friday, which means it’s time to highlight another Bluebeam Revu favorite feature! Today’s favorite, VisualSearch, can help you easily find graphical symbols within a PDF, regardless of variations in color, size and rotation, or intersecting lines.

Visual Search

Maria and Eric do their best impression of Revu’s Visual Search feature.

To use VisualSearch:

  1. In the Search tab, choose the Visual option, then click the Get Rectangle button.
  2. Click and drag your cursor over the object you would like to search for. A preview will display in the box next to the Get Rectangle button.
  3. The Search In dropdown menu lets you choose where to search, including Current Document, Current Page or Folder. (When searching a local or networked folder, you can also check the option to include sub-folders.)
  4. Adjust the search sensitivity under Options.
  5. Click Search.
  6. The results will display in the lower half of the tab. You can select them to apply an action such as a bookmark, highlight or hyperlink.

How easy is that? To learn more about using VisualSearch , visit our website. Or, to learn about the enhancements made to VisualSearch in Revu 11, visit Bluebeam University.

Until next time,


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