Archive for the ‘PDF creation’ Category

Help Shape Industry PDF Guidelines!

July 25, 2014


A year ago, the GC Coalition started an “All PDFs Created Equal” initiative to build PDF creation guidelines that will better streamline digital project communication among all stakeholders from designers and contractors to owners and facilities.

The new Guidelines for Construction PDF Documents have now been jointly created by the GC Coalition and Design Coalition. Though PDFs are the defacto format for digital construction documentation, national design standards haven’t yet been defined. The Coalitions aims to provide guidelines to aid in implementing standards at project onset.

Without standardization:

  • Professionals experience major inefficiencies as inconsistent construction plans require revisions, workarounds and recreation.
  • Valuable time is being lost despite advances in digital communication.

With standardization among digital plan sets and PDFs:

  • Team members downstream can use technologies to leverage information embedded within a PDF.
  • Crucial building and design information can be accessed with a click or tap, by any project member from anywhere.
  • Revised drawings can be updated and slip-sheeted in seconds instead of minutes.

The benefits of standardization quickly add up to savings in project time and budget. Consensus upfront will bring significant benefits downstream. Please take 15 minutes to review the Guidelines for Construction PDF Documents survey and provide your feedback. If you agree with this effort, please share this survey. Every opinion counts!

Until next time,


Favorite Feature Friday – Sheet Set Support

July 1, 2011

It’s Favorite Feature Friday! Today we’re celebrating Bluebeam’s new sheet set support when batch creating PDFs from AutoCAD, as demonstrated by my coworker Samantha’s costume:

Revu CAD 9 and Revu eXtreme 9 include several updates and enhancements to our AutoCAD plugin for batch PDF creation. Among them is the ability to import your AutoCAD sheet sets so you can batch convert all included drawing files at once. What a time saver!

Learn more about batch creating PDFs from AutoCAD here. And remember, to keep on PDFin’!



Using Bluebeam as a layout program

April 6, 2010

A few weeks ago I received this PDF from a Bluebeam user who wanted to show me what he is doing with Revu:

Now, I always love seeing how our customers use our software. But I was especially excited to see this PDF. Why? Well, because the user created this file by using Bluebeam as a layout application. Every single image, cloud and text box in this file is actually an annotation made in Revu!

See, the entire PDF is made out of Bluebeam markups. Cool!

You can use Bluebeam as a layout program for field reports and other document types, too. Start with a blank PDF, or a PDF template. Then, like this user, add snapshot annotations or use the insert image tool to add photos. Use the text box or typewriter tool to add notes, and even add shapes like clouds, rectangles and ellipses. To make it easier to place markups, use Revu’s alignment toolbar.

Align, distribute or flip markups using the Alignment Toolbar.

You can also select an annotation and adjust its X and Y coordinates, width, height or rotation in the Properties Panel.

Find lots of markup layout options in the Properties Panel.

What type of documents will you make using Bluebeam PDF Revu as a layout program? Share them with me! And remember, to keep on PDFin’!


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It’s finally here – One Button PDFs from Revit!

February 11, 2010

Let’s cue the music from 2001: A Space Odyssey!

Perhaps I’m being a little too dramatic. But, I just can’t help it. I know how much Bluebeam users have wanted Bluebeam to provide one button PDFs from Revit. And I’m really excited to say this functionality is finally available in Revu 8!

Say “Hello!” to one button PDFs from Revit.

This plug-in is pretty robust. You can get a great output from the default settings, but can also configure it to your heart’s desire by adjusting several file conversion options to select sheets, add bookmarks, hyperlinks, PDF security, text stamps and so much more.

You can try out Bluebeam PDF Revu CAD Edition 8 here. And remember, to keep on PDFin’!


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How to Reduce the Size of Your PDF File with Bluebeam

December 16, 2009

As of yesterday afternoon, Reduce File Size was winning the PDF Insider’s poll for Best New Bluebeam PDF Revu Feature of 2009. And I’m not surprised. Prior to Bluebeam PDF Revu v 7, it was a highly requested feature. And once we rolled it out, users like you kept on giving us props, not only for including it in version 7, but for giving you more control over how you reduce your PDFs.

You see, in Bluebeam, when you choose to reduce the size of your PDF, we don’t just shrink it. We let you decide what elements of the file to reduce.  Take a look at this example:

  1. Save Mode: Save as the current PDF format, or as a 1.4 Compatible or 1.5 Compressed PDF
  2. Images: If your PDF includes images, go here to convert them to a different format, adjust image DPI or change color depth.
  3. Fonts: If you don’t need to embed fonts with your PDF, then drop ‘em here!
  4. Miscellaneous: Just what it sounds like – a smorgasbord of file elements that, if not needed, can greatly reduce your file size
  5. Estimated File Size: Here’s the killer feature of Bluebeam’s Reduce File Size functionality. As you adjust file reduction settings, you’ll get a preview of how much Revu could reduce the PDF size, if that element is changed.

For more about reducing the size of your PDFs, check out this video. And remember, to keep on PDFin’!


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Company Letterhead, Courtesy of Bluebeam PDF Revu

July 15, 2009

I always love hearing how our customers use Bluebeam.  Yesterday my coworker Michelle forwarded me an email which describes how Bluebeam helped one of our users create a PDF of company letterhead:

“I was on the road and in a rush to email a PDF submittal out, and needed to attach a cover letter on company letterhead to the PDF. The problem was, I didn’t have access to the letterhead file on my hard drive.  So I used Bluebeam’s snapshot tool to copy my company logo from a different PDF, then pasted it onto a blank PDF file. I used the typewriter tool to type in my business address and the content of the letter, flattened the markups, then inserted the page into the PDF. It was really easy to do!  I’ve since saved the PDF letterhead as a Template in Bluebeam so I can access it in the future, just in case.”

How do you use Bluebeam? I want to know! And remember to keep on PDF’ing!


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PDF Templates

June 1, 2009

I’ve been hearing a lot of positive feedback for the new PDF Templates feature in Revu v 7.  Templates let users create and save PDFs of commonly used documents – like letterhead and coversheets – directly into Revu.  After you’ve added a template to Bluebeam you can use it to create a new PDF.  You can also insert the Template into an existing file.

Here’s a quick video that will show you how to use PDF Templates.

PDF Templates_RFI

I think there are a few reasons why templates are so popular.  First, they’re a great time saver.  Templates make commonly used document types accessible with just a few clicks.  Second, there are so many ways to use templates.  You can use them to create invoices, order forms, price quotes, etc., then fill them in with the typewriter tool or tablet pen. The possibilities are endless.

If you’re already using PDF templates, tell me how.  If not, then make sure to try them out soon.  And remember to keep on PDF’ing!


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Bluebeam Saves Me from a “Bridezilla” Moment

March 9, 2009

I’m getting married in a few months, and I spent this past weekend getting our invitations together. I bought a do-it-yourself kit from a craft store. It includes blank invitations and a template so you can print and assemble on your own. Seems easy enough, right?

Well, I ran into a brick wall when I tried printing. The problem was that the Word template provided in the kit was an odd page size – 5.5” by 8.5”. And every time I tried to print, the file would default back to a Letter sized document. This caused the text to print off-center and run over the edge. Oh, the frustration.

I tried to adjust the page setup and printer settings for at least half an hour. After several failed attempts, Googling for workarounds and screaming at the printer. I had enough. The Bridezilla began to emerge.

But then, it struck me. “Why don’t I just use Bluebeam to convert the file to PDF?”

At first, I thought I would need to create a custom page size in the Bluebeam Administrator. But since Bluebeam ships with so many different page sizes, there was already a 5.5” x 8.5” page size (ANSI A) available. So I used the Bluebeam plug-in in Word to convert the doc to a 5.5” x 8.5” PDF. Then I printed the invites out from Revu. It was easy and it printed perfectly!

And so, the Bridezilla retreated. Thank you, Bluebeam!

This experience got me thinking…has Bluebeam ever “saved the day” for you? If so, what’s the story? And remember, to keep on PDF’ing!


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Don’t forget to print (to PDF)

February 27, 2009

My coworker Jenna, who works on our Account Services team, shared an interesting email with me today. She’s working with a customer who is not only using Bluebeam to go paperless in the office, but at home as well.

Here’s an excerpt from his email to Jenna:

“One of the things I do is scan all my paper bills to PDF. I pay my bills electronically, and use the function in my online bill paying system to make PDFs of the payment confirmations. Then on the PDF copies of the bills, I use Revu to insert a hyperlink to link from the bill to the payment confirmation PDF.

I also scan most instruction books and associated paperwork that come with most consumer items to PDF. I use Revu’s markup tools to make notes, enter the serial numbers and all that stuff. Then I use Bluebeam to combine all documents pertaining to an item into a multipage PDF, complete with bookmarks to appropriate sections.

I’m having fun with Bluebeam. This is an awesome tool!” – Jack.

Wow. I must say, I’m really impressed by all the ways Jack is using Bluebeam to go paperless and stay organized. I mean, I like to think that my personal files at home are pretty well organized. But Jack most certainly puts me to shame!

Hmm…I think I know what I’ll be doing this weekend….

Are you like Jack? If so, tell me what types of documents and booklets you print to PDF, and what you do with the electronic files. And remember, to keep on PDF’ing!


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