Archive for the ‘PDF editing’ Category

A Toner-Saving Bluebeam Trick

January 19, 2011

Sometimes you’ve just got to print. I get that. Last week I went on a business trip and was reminded of this fact when printing my boarding pass. I can’t believe how much additional stuff some airlines add to boarding passes. Even when I choose the “No, I don’t want terminal and destination information” I always seem to get something extra printed out on the page.

Enter Bluebeam.

I realized that instead of printing directly to the printer, I can instead print to PDF. Then in Revu, I can use Bluebeam’s snapshot tool to copy just the boarding pass information. In case you don’t know, our snapshot feature copies raster and vector images from a PDF so that you can paste them elsewhere – in a different location on the same PDF, into a new PDF or into another Windows application like an Outlook message. For the purposes of printing just what you want, I think the best option is to paste a snapshot onto a blank PDF. That way when you hit print, you are just using toner to print the information you want – and not all those extras.

I know it’s a few extra steps, but for the toner-conscious, this trick could help save quite a bit of ink over time. After all, think about all the documents that you absolutely need to print. Do you really need the entire document…or just a portion of it? If your answer is the latter, then the snapshot tool just might help you save some toner…and money. 

Do you have any other nifty ink-saving tricks to share? Let me know. And remember, to keep on PDFin’!


Need an image from that PDF? Crop it up!

September 29, 2010

I’ve written before about how you can use Revu to convert PDFs to images. But what if you just want to convert a portion of a PDF to an image? Well, here’s a cool Bluebeam cropping trick to help you out. Start by opening the PDF that contains your desired photo, chart or other graphical element.

Go to Document/Crop Pages. The Crop and Page Setup dialog box will appear.

Select the Get Window Button. Use your cursor to draw out a rectangle around the area you want to crop.

This dashed blue line indicates the area that will be cropped.

When you release the left mouse button the Crop and Page Setup dialog will appear again and preview the area to be cropped. If everything looks good, click OK.

If you don’t like what you see, click Cancel to give it another shot.

Once cropped, go to File/Export As and select your desired image file type.

I like to save images as PNGs.

And there you go. Now you have an image of the desired portion of the PDF. No additional software needed!

Are you trying to figure out how to make Revu do something you want? Let me know and I’ll do my best to help you out. And remember, to keep on PDFin’!


One of my favorite Bluebeam features…Copy PDF Pages

July 23, 2010

Bluebeam PDF Revu offers a lot of PDF editing features for assembling PDF documents such as combining PDF pages, inserting new pages, and more. These options can be accessed by right-clicking in Revu’s thumbnails panel.

PDF editing galore!

My personal favorite, though, is the Copy Pages features. Simply select a PDF thumbnail (or multi-select two or more using the Ctrl key or the Shift key to select a range of PDF pages), and then right click and select Copy Pages.

I love Copy Pages!

Note – if you prefer, you can select Cut Pages, instead.

Once copied (or cut), right-click in the thumbnails panel in the location you want the pages to appear, then select Paste Pages. You can even paste the page into an entirely different PDF!

Paste into the same or a different PDF.

The end result – the RFI PDF page has been pasted in front of the PDF drawing.

What’s your favorite Bluebeam feature? Let me know. And remember, to keep on PDFin’!


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Stamping 1600 PDF pages in seconds

January 27, 2010

I love hearing positive feedback from customers, especially stories like this:

“Bluebeam saved the day for me when I had 1600 pages to Bates-stamp and have sent out THAT DAY.  That project would have taken me at LEAST two or three days to do without it.”
– Debra

Bates-stamping or Bates-numbering, for those who don’t know, is a type of numbering system that places unique identifiers on the top of documents, and it’s very common in the legal and medical fields. Bluebeam’s implementation of Bates Stamping is pretty simple, so it’s no wonder that Debra was able to Bates-stamp her 1600 page PDF so quickly.

1)      Go to Documents/Headers and Footers:

2)      Click on the Bates Stamping button, enter in desired number of digits, start number and prefix or suffix.

3)      Click OK and you’re good to go!

Has Bluebeam ever helped you out of a pinch? If so, let us know how. And remember, to keep on PDFin’!


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How to Reduce the Size of Your PDF File with Bluebeam

December 16, 2009

As of yesterday afternoon, Reduce File Size was winning the PDF Insider’s poll for Best New Bluebeam PDF Revu Feature of 2009. And I’m not surprised. Prior to Bluebeam PDF Revu v 7, it was a highly requested feature. And once we rolled it out, users like you kept on giving us props, not only for including it in version 7, but for giving you more control over how you reduce your PDFs.

You see, in Bluebeam, when you choose to reduce the size of your PDF, we don’t just shrink it. We let you decide what elements of the file to reduce.  Take a look at this example:

  1. Save Mode: Save as the current PDF format, or as a 1.4 Compatible or 1.5 Compressed PDF
  2. Images: If your PDF includes images, go here to convert them to a different format, adjust image DPI or change color depth.
  3. Fonts: If you don’t need to embed fonts with your PDF, then drop ‘em here!
  4. Miscellaneous: Just what it sounds like – a smorgasbord of file elements that, if not needed, can greatly reduce your file size
  5. Estimated File Size: Here’s the killer feature of Bluebeam’s Reduce File Size functionality. As you adjust file reduction settings, you’ll get a preview of how much Revu could reduce the PDF size, if that element is changed.

For more about reducing the size of your PDFs, check out this video. And remember, to keep on PDFin’!


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Editing PDF Files: 3 Bluebeam Features I Can’t Live Without

December 1, 2009

Bluebeam is a great PDF editor with several tools that enable users to redline and edit PDF drawings. But if you had to pick just three PDF editing features in Bluebeam that you couldn’t live without, what would they be? Here’s my list:

PDF editing feature I can’t live without #1:
Right-Click to access all document assembly functions

I have a need for speed, but I’m really bad at remembering keyboard shortcuts. That’s why I love the right-click shortcut for assembling PDF documents in Revu. From the Thumbnails panel I can just right click and add, delete, insert, insert blank, rotate, copy and paste PDF pages. It truly is PDF editing made easy!

PDF editing feature I can’t live without #2:
The Typewriter tool

This is the easiest I’ve ever found to add text to PDFs. I use it all the time when reviewing and editing PDFs. I just grab it, click on the PDF and start typing. In fact, I have the Typewriter annotation (set with Century Gothic, my favorite font) saved in my Tool Chest. And that brings me to my final Bluebeam PDF editing feature I can’t live without…

PDF editing feature I can’t live without #3
The Tool Chest

I can’t talk about the Tool Chest enough! The ability to save commonly used markups across sessions of Revu, and quickly grab and use them, is great! Take a glimpse at my Tool Chest:

So there you have it, the three PDF editing features I can’t live without. How does your list compare to mine? Let me know. And remember, to keep on PDFin’!


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100 Posts of Bluebeam Goodness

October 29, 2009

Woo hoo! Right now you are reading the 100th post of the PDF Insider blog!

That sure is a lot to read about PDF’ing with Bluebeam. So just in case you haven’t seen every single PDF Insider entry, I compiled this list of our most popular posts:

#5       Bluebeam Podcast – Who’s Using Bluebeam for Punch

We got a flood of inquiries about using Bluebeam for closeout after this podcast went up. And really, it makes a lot of sense. Using Bluebeam on a tablet pc to mark punch items is a really efficient way to handle closeout.

#4       PDF Templates


The ability to save and create PDF templates is a cool feature that was introduced in version 7. But I have to admit, it’s become more popular than I had ever imagined.

#3       Bluebeam Software a Huge Hit at the 2009 AIA Expo Software Pavilion


We had so much fun at AIA 2009, that we decided to put together a video of the crowd at our booth. And the PDF Insider readers loved it! After watching this video again today after five months, I’ve only got one thing today. If you thought we had a good time at AIA 2009, just wait to you see what we’ve got going on for Greenbuild next month!

#2       That Facebook PDF – They Should Have Used Bluebeam

PDF Insider readers have heeded the warning. If you want to remove sensitive information from a PDF, make sure to redact, and not just cover up facts and figures with white boxes.

#1       What’s in Bluebeam PDF Revu v 7.0 – A Podcast with Bluebeam Developers

Our first ever Bluebeam Podcast was a smash hit. In fact, it’s the most popular post ever. And it still receives blog hits every day!

Earlier readers of the PDF Insider will remember that this post and podcast went up about one month prior to the launch of version 7. It was the first glimpse of what the new product would include, and it created a lot of excitement among Bluebeam users.

Thanks for reading, and of course, remember to keep on PDF’ing!


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Why Bluebeam’s File Attachment Feature is Cool

September 30, 2009

A few days ago I had the chance to meet with an architect who uses Bluebeam. She gave me a lot of insight into how she uses Revu, and I spent the entire time feverishly typing notes. I may have even given myself a mild case of carpal tunnel. But no pain, no gain – right?

Anyways, one of the features she pointed out is File Attachments.  She uses this feature to attach PDF copies of RFIs onto her record sets.

Attach your RFIs to your PDF record set to keep track of where in your building there were questions.

Attach your RFIs to your PDF record set to keep track of where in your building there were questions.

You can use File Attachments to append any file type to a PDF, such as images taken on a jobsite. You can also choose what icon you want Bluebeam to use to represent your File Attachment: A file icon (which updates depending on the type of file attached), a graph, a paper clip, thumb tack or a tag.

When you hover over a File attachment, the file name will display in a pop-up. And, when you double-click the file will open either in Revu (if it’s a PDF) or the appropriate viewer for that file type (i.e. Excel for an .xls file attachment).

What a great way to keep track of project RFIs!

What a great way to keep track of project RFIs!

See, I told you File Attachments are cool! So go ahead and use them, and remember to keep on PDF’ing!


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How to Replace PDF Pages without Breaking Bookmarks

June 18, 2009

Let’s say you have a multi-page PDF with bookmarks, and use that other PDF program.  Right before you’re about to distribute the file, you realize one of the pages that contains a bookmark needs to be replaced.

Danger, Will Robinson!


In other PDF editors, replacing a page that contains a bookmark can cause imminent disaster.  That’s because when you replace the page, you also replace (i.e. break) the page’s bookmark.

Thankfully, Revu is smarter than the average PDF editor.  With the release of version 7, Bluebeam’s Replace Page feature (Document/Replace Pages) now includes an option to “Replace page content only”. Simply check that box, and you’ll just replace the underlying content, not the bookmark (i.e. your bookmark won’t be lost in space).

Revu can protect your bookmarks when you replace pages.

Revu can protect your bookmarks when you replace pages.

Pretty cool, huh?  You can check out more new features in version 7 here. And remember, to keep on PDF’ing.


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PDF Templates

June 1, 2009

I’ve been hearing a lot of positive feedback for the new PDF Templates feature in Revu v 7.  Templates let users create and save PDFs of commonly used documents – like letterhead and coversheets – directly into Revu.  After you’ve added a template to Bluebeam you can use it to create a new PDF.  You can also insert the Template into an existing file.

Here’s a quick video that will show you how to use PDF Templates.

PDF Templates_RFI

I think there are a few reasons why templates are so popular.  First, they’re a great time saver.  Templates make commonly used document types accessible with just a few clicks.  Second, there are so many ways to use templates.  You can use them to create invoices, order forms, price quotes, etc., then fill them in with the typewriter tool or tablet pen. The possibilities are endless.

If you’re already using PDF templates, tell me how.  If not, then make sure to try them out soon.  And remember to keep on PDF’ing!


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