{"id":79153,"date":"2020-10-30T16:27:54","date_gmt":"2020-10-30T15:27:54","guid":{"rendered":"https:\/\/blog.bluebeam.com\/se\/?p=79153"},"modified":"2021-05-28T10:41:33","modified_gmt":"2021-05-28T08:41:33","slug":"five-ways-studio-sessions-improves-pay-app-review","status":"publish","type":"post","link":"https:\/\/blog.bluebeam.com\/se\/five-ways-studio-sessions-improves-pay-app-review\/","title":{"rendered":"Fem s\u00e4tt att effektivisera fakturagranskningen med Studio-sessioner"},"content":{"rendered":"\n

Illustration av Rae Scarf\u00f3<\/em><\/em><\/p>\n\n\n\n

Fakturagranskning \u00e4r ett vanligt arbetsfl\u00f6de mellan entrepren\u00f6rer, underleverant\u00f6rer och byggherrar<\/a>. Medan ett projekt r\u00f6r sig fram\u00e5t m\u00e5ste var och en av dessa enheter f\u00e5 betalt f\u00f6r det arbete som har utf\u00f6rts och installerats inom respektive betalningsperiod.<\/p>\n\n\n\n

Det h\u00e4r arbetsfl\u00f6det sker ofta via e-post. Det inneb\u00e4r att kommunikationen mellan de olika parterna \u00e4r fragmenterad, transaktionerna g\u00f6rs utifr\u00e5n en oorganiserat fl\u00f6de av formul\u00e4r och kalkylblad, som alla \u00e4r utformade f\u00f6r att g\u00f6ra processen s\u00e5 exakt och v\u00e4lordnad som m\u00f6jligt.<\/p>\n\n\n\n

Det h\u00e4r g\u00e4ller s\u00e4rskilt f\u00f6r betalplanen<\/a>, d\u00e4r kostnader baserade p\u00e5 utf\u00f6rt arbete kommuniceras mellan entrepren\u00f6ren och underleverant\u00f6ren. I den h\u00e4r detaljerade redog\u00f6relsen p\u00e5 flera sidor f\u00f6rdelas den ursprungliga kostnaden f\u00f6r avtalet och alla \u00e4ndringsorder p\u00e5 kostnadsst\u00e4llen eller arbetsmoment. Betalplanen \u00e4r dessutom baserad p\u00e5 godk\u00e4nd budget eller avtalstyp, och inneh\u00e5ller alla arbetsposter f\u00f6r ett projekt liksom v\u00e4rdet eller kostnaden f\u00f6r varje post. I slut\u00e4ndan omfattar den h\u00e4r utf\u00f6rliga arbetslistan hela byggprojektet och avtalskostnaden fr\u00e5n b\u00f6rjan till slut.<\/p>\n\n\n\n

Resultatet blir ofta en tidskr\u00e4vande process, d\u00e4r man oundvikligen tvingas l\u00e4gga extra tid p\u00e5 att se till att fakturagranskningen \u00e4r exakt, s\u00e4ger Jennifer Younes<\/a>, som \u00e4r Product Marketing Specialist p\u00e5 Bluebeam och tillbringade en betydande del av sin tidiga karri\u00e4r<\/a> ute p\u00e5 f\u00e4ltet f\u00f6r Barton Malow<\/a>.<\/p>\n\n\n\n

Jennifer ber\u00e4ttar att under hennes tid p\u00e5 Barton Malow uppt\u00e4ckte hennes team till sist att de genom att flytta fakturagranskningen till Bluebeam Revu<\/a> och Studio-sessioner<\/a> (d\u00e4r anv\u00e4ndare kan samarbeta och kommentera dokument i molnet) kunde g\u00f6ra arbetsfl\u00f6det smidigare och mer effektivt.<\/p>\n\n\n\n

\u201dAnledningen till att Studio \u00e4r ett smart och effektivt val \u00e4r att det samlar alla parters kommunikation p\u00e5 en och samma centrala plats\u201d, s\u00e4ger Jennifer. F\u00f6rut var man varje m\u00e5nad tvungen att skicka massor av e-postmeddelanden, f\u00f6r varje underleverant\u00f6r och varje faktura. I varje e-postmeddelande fanns det sedan flera bilagor, och vi var tvungna att manuellt sammanst\u00e4lla markeringarna fr\u00e5n varje svar f\u00f6r upp till 30 eller 40 underleverant\u00f6rer. Med Studio-sessioner kunde vi samarbeta p\u00e5 ett och samma st\u00e4lle, f\u00e5 tillg\u00e5ng till de senaste dokumenten och markeringarna och minimera behovet av e-post och manuell sammanst\u00e4llning av kommentarer.\u201d<\/p>\n\n\n\n

H\u00e4r \u00e4r fem f\u00f6rdelar som Jennifer Younes menar att andra entrepren\u00f6rer<\/a> b\u00f6r t\u00e4nka p\u00e5 n\u00e4r de funderar p\u00e5 att bygga in Studio-sessioner i fakturagranskningsprocessen.<\/p>\n\n\n\n

Centraliserad kommunikation<\/h3>\n\n\n\n

E-post \u00e4r snabbare \u00e4n vanlig post, men inte n\u00f6dv\u00e4ndigtvis b\u00e4ttre organiserad. N\u00e4r en faktura fr\u00e5n en underleverant\u00f6r<\/a> skickas vidare till projektets huvudentrepren\u00f6r granskas den vanligtvis av f\u00f6retagets revisorer, projektingenj\u00f6rer, platschefer och projektledare \u2013 och ibland kr\u00e4vs det \u00e4ndringar innan den slutliga fakturan kan godk\u00e4nnas.<\/p>\n\n\n\n

N\u00e4r ett projekt har 30 eller 40 underleverant\u00f6rer, vilket ofta \u00e4r fallet f\u00f6r st\u00f6rre fastigheter, blir den h\u00e4r processen tidskr\u00e4vande och felben\u00e4gen. D\u00e4rf\u00f6r \u00e4r det sv\u00e5rt att h\u00e5lla ordning p\u00e5 den.<\/p>\n\n\n\n

Studio-sessioner kan l\u00f6sa de h\u00e4r problemen eftersom de fungerar som ett centralt kommunikationsnav f\u00f6r hela arbetsfl\u00f6det under en viss betalningsperiod. Underleverant\u00f6rerna kan skicka in sina fakturor, entrepren\u00f6rerna kan g\u00f6ra anteckningar eller skriva fr\u00e5gor, och om det beh\u00f6vs kan man kommunicera direkt genom en Studio-session medan fakturan granskas.<\/p>\n\n\n\n

Meddelanden och aviseringar<\/h3>\n\n\n\n

Att f\u00e5 fakturor behandlade och godk\u00e4nda snabbt \u00e4r ett gemensamt ansvar. Genom att anv\u00e4nda aviseringsverktyget i Studio-sessioner kan man se till att s\u00e5v\u00e4l fakturor som andra dokument skickas in i tid och att alla poster blir granskade snabbt.<\/p>\n\n\n\n

Jennifer ber\u00e4ttar att tack vare aviseringarna i Studio-sessioner f\u00e5r underleverant\u00f6rer och teammedlemmar omedelbart veta n\u00e4r det har kommit in kommentarer som de beh\u00f6ver titta p\u00e5. De kan logga in n\u00e4r som helst f\u00f6r att f\u00e5 se den senaste informationen och g\u00f6ra eventuella \u00e4ndringar.<\/p>\n\n\n\n

\u201dVi anv\u00e4nde aviseringarna i Studio f\u00f6r att meddela teammedlemmarna om att de beh\u00f6vde granska och kommentera specifika poster,” s\u00e4ger Jennifer om den fakturagranskningsprocess som hennes team p\u00e5 Barton Malow anv\u00e4nde. \u201dEfter granskningen kunde vi meddela underleverant\u00f6ren om att den var klar. De kunde d\u00e5 g\u00e5 in i sessionen igen, g\u00f6ra beg\u00e4rda \u00e4ndringar och ladda upp det slutliga dokumentet igen med \u00e4ndringarna i. Vi kunde sedan hoppa in i Studio, bekr\u00e4fta att \u00e4ndringarna hade gjorts och godk\u00e4nna fakturan med anpassade Revu-st\u00e4mplar och Revu-signaturer. Studio underl\u00e4ttade den processen enormt.\u201d<\/p>\n\n\n\n

Kostnadsbesparingar<\/h3>\n\n\n\n

Vid f\u00f6rsta anblick kan det k\u00e4nnas intuitivt r\u00e4tt att hantera fakturagranskningen per e-post med bifogade dokument. Men l\u00e4gger man ihop all den tid som det tar att skicka meddelanden fram och tillbaka, dubbel- och trippelkolla \u00e4ndringar och kommunicera p\u00e5 ett fragmenterat och oorganiserat s\u00e4tt blir det till sist mycket.<\/p>\n\n\n\n

Tid \u00e4r trots allt pengar i byggbranschen, och ju mindre tid en medarbetare beh\u00f6ver l\u00e4gga p\u00e5 att s\u00f6ka igenom en fullsp\u00e4ckad inkorg f\u00f6r att f\u00e5 fakturagranskningen klar i tid, desto mer tid kan han eller hon anv\u00e4nda till att utf\u00f6ra betydelsefullt arbete p\u00e5 kontoret eller byggarbetsplatsen.<\/p>\n\n\n\n

Jennifer Younes s\u00e4ger att enligt hennes erfarenhet sparade man ansenlig tid p\u00e5 att flytta fakturagranskningsprocessen till Studio-sessioner. Hon och hennes team slapp l\u00e4gga s\u00e5 mycket tid p\u00e5 administrativt arbete och kunde koncentrera sig p\u00e5 att f\u00f6ra projekten fram\u00e5t.<\/p>\n\n\n\n

Smidigare arbetsfl\u00f6den<\/h3>\n\n\n\n

Fakturagranskning \u00e4r bara en liten del av de dokumenthanteringsfunktioner som kan utf\u00f6ras i Studio-sessioner. \u00c4ndringsorder, utf\u00e4rdade ritningar, underlag, arbetsomfattningar, scheman och i stort sett vilka andra dokument som helst som anv\u00e4nds regelbundet kan l\u00e4ggas in som PDF-filer f\u00f6r samarbete i Studio-sessioner.<\/p>\n\n\n\n

Studio-sessioner \u00e4r dessutom flexibla och kan anpassas till ett visst projekts behov. Anv\u00e4ndare kan identifiera vilka projektarbetsfl\u00f6den som ska g\u00f6ras smidigare, och standardisera gemensamma granskningar genom att anv\u00e4nda sessioner.<\/p>\n\n\n\n

Att allt \u00e4r i PDF-format inneb\u00e4r slutligen att signaturer och godk\u00e4nnanden kan g\u00f6ras digitalt och omedelbart.<\/p>\n\n\n\n

St\u00f6rre effektivitet och standardisering<\/h3>\n\n\n\n

Revu g\u00f6r det enkelt f\u00f6r projektteam och f\u00f6retag att skapa anpassade markeringar<\/a> och st\u00e4mplar med verktygssatser<\/a> som kan delas med hela projektteamet och organisationen. Att dela anpassade verktygssatser sparar tid, h\u00f6jer effektiviteten och g\u00f6r dokumentgranskningen konsekvent i vilket arbetsfl\u00f6de som helst.<\/p>\n\n\n\n

Ist\u00e4llet f\u00f6r att varje granskare m\u00e5ste l\u00e4gga v\u00e4rdefull tid p\u00e5 att g\u00f6ra egna markeringar och st\u00e4mplar kan projektteamet skapa projektspecifika markeringar och dela med hela projektteamet. P\u00e5 s\u00e5 s\u00e4tt blir markeringarna konsekventa och man sparar tid.<\/p>\n\n\n\n

Genom att anv\u00e4nda Studio-sessioner f\u00f6r fakturagranskning kan alla projektintressenter dra nytta av en snabbare, mer v\u00e4lorganiserad och mer anv\u00e4ndarv\u00e4nlig process.<\/p>\n\n\n\n

H\u00e4r \u00e4r tre Revu-funktioner som du b\u00f6r beh\u00e4rska f\u00f6r g\u00f6ra dina Studio-sessioner s\u00e5 bra som m\u00f6jligt.<\/h2>
<\/div><\/div>
VISA MIG<\/a><\/div><\/div>\n","protected":false},"excerpt":{"rendered":"

Byggherrar, entrepren\u00f6rer och underleverant\u00f6rer l\u00e4gger mycket tid p\u00e5 att skicka in och granska dokument f\u00f6r att se till att varje faktura betalas i tid och inom budget. Arbetsfl\u00f6det kan g\u00f6ras mer effektivt genom att l\u00e4gga in det i en Studio-session.<\/p>\n","protected":false},"author":605,"featured_media":79154,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[16713,145,16679],"tags":[16718,16719,16720,16716],"class_list":["post-79153","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-inside-bluebeam","category-innovation","category-tips-and-tricks","tag-revu","tag-studio","tag-studio-sessions","tag-technology","category-16713","category-145","category-16679","description-off"],"yoast_head":"\nFem s\u00e4tt att effektivisera fakturagranskningsprocessen med Studio-sessioner<\/title>\n<meta name=\"description\" content=\"Byggnadsarbetare l\u00e4gger mycket tid p\u00e5 att skicka in pappersarbete f\u00f6r att se till att f\u00e5 betalt i tid. 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