Bluebeam’s Phantoms Menace the Pasadena Office Again

September 16, 2014 by

Like the Sand People of Star Wars, the Bluebeam pranksters are back, and in greater numbers. The force has been strong with them lately, and our Pasadena office has seen a rise in the number of desks that have been “decorated” over the past couple of months.

Some were cute…

20140630_061911_HDR

I felt a great disturbance in the force, as if millions of items were suddenly covered in gift wrap.

 

Some, not so cute…

IMG_1482

This isn’t the desk you’re looking for. You can go about your business.

 

And, some were downright frightening!

IMG_0063

It’s a trap!

 

 

Desks weren’t the only things haunted by our phantoms. Even the signage left over from our recent Bluebeam eXtreme Conference wasn’t safe.

IMG_20140829_101426739_HDR

 

 

They may, however, have left a clue as to who to point the finger at.

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Until next time,

Jenn

Favorite Feature Friday: How Can I Collaborate in Bluebeam Studio With Team Members That Don’t Have Revu Yet?

September 12, 2014 by

We’ve all been there. You want to invite a team member or colleague into a Bluebeam Studio Session or Project so you can collaborate or share files, but they don’t have Revu yet. What to do? Well, they can use Vu!

Vu is Bluebeam’s free PDF viewer which lets users view and print PDF documents, fill out and save PDF forms, and best of all, collaborate with others on documents in real time using our cloud-based collaboration solution, Bluebeam Studio! BTW, did we mention it’s free?

There are two sides to Studio: Studio Projects and Studio Sessions. This article will help you figure out which of these is best for the collaboration needs of your team, and how you can participate in both as a Vu user.

 

 Studio Sessions iconStudio SessionsStudio Panel 1

Studio Sessions are for PDF-based online collaboration. While in a Studio Session, Vu unlocks many of the markup and tool set features normally reserved for licensed users of Revu. You can take measurements to verify dimensions and add comments, callouts, symbols and many other markups to a PDF to communicate your thoughts, ideas or concerns to others participating in the Studio Session with you.

 

How Does a Studio Session Work?

While in a Studio Session, there is no need to check files in and out. All you need to do is click on a PDF to open it even if other users have the same PDF opened. That is the beauty of Studio Sessions. This is real-time collaboration, baby! All users in the Session can markup and collaborate on the PDF and everyone can see what others are adding or have added. There’s also a Record that captures user activity, including the user name and what they added, modified or removed from the PDF.

 

Can Other Attendees Modify My Markups?

A user’s markups are fully protected by his unique Studio login, so only the user who added a markup can edit or remove their own markup. You don’t need to worry whether someone is altering your markups – they can’t.

 

What If I Lose Internet Connectivity?

All markups are added in real-time and uploaded to the cloud as you add them to the PDF, so there’s no need to worry if your Internet connection drops and you lose connectivity to the Session. Your markups are safely stored in the cloud in the Session. Vu will even remember what PDF(s) you had opened and will restore them for you automatically, so you can pick right back up where you left off once Internet connectivity is restored – how cool is that?

 

Studio Projects icon Studio Projects

Studio Projects is Bluebeam’s simple document management system that lets you store many different file types— including PDFs, Microsoft Office files and images— in the cloud. Keep in mind, while using Vu to access a Studio Project, the PDF files in the Project can only be viewed – markup is restricted. However, if there is a PDF document in the Project that you need to add markups to, you can ask the Studio Project owner (the person who sent you an invite to the Project) to add the PDF document to a Studio Session.

 

How Does the Studio Project Owner Add a PDF to a Session?

This is a simple task for the Project owner. They just right-click on the PDF document and add it to a new Session. Once the PDF is added to a Session, the Vu user can access that Session as before, using either an invitation link or the Session ID number. Just like we talked about earlier, the markup capabilities of Vu are unlocked while working on PDF documents in a Studio Session.

 

Can I Work With Other Project Files Stored in Studio Projects?

Studio Panel 2

Other file types in the Project, like Excel spread sheets and Word documents, can be checked out and edited locally, such as in Microsoft Office, and then checked back in to the Project.

 

To work with non-PDF file types:

  • Right click on the file and select Check Out. The file will now be listed in the Pending Changes section of the Project with a red check mark next to it.
  • Right click on the file again and select Open. This will open the file in the native Microsoft Office application.
  • Edit the document in the Office application and save your changes as you normally would in Office.
  • Now go back to the Studio Project and right click on the file listed in the Pending Changes Select Check In from the menu. During the check-in process, you will be prompted to add any comments. These comments will be added to the documents Revision History. To view the Revision History, right click on the document and select Revision History.

That’s it! Your changes are now uploaded to the Project.

Please remember these tasks are only for non PDF documents because PDF markup and editing in a Project is restricted when using Vu. Use a Studio Session instead to markup PDF documents.

 

But wait! What if you lost Internet connectivity while you had an Office document checked out? Good news – Studio has you covered. As long as the document was checked out and listed in the Pending Changes section, you can finish your changes and simply check the file back in when your connection is restored. Just because you’re using the free viewer, doesn’t mean we don’t have your back!

 

For more information about using Bluebeam Vu to access Studio, check out the full tutorial.

Favorite Feature Friday: How Do I Apply a Markup to a Selected Group of Pages?

August 29, 2014 by

The other day, one of our customers asked Joe of our Account Services team if there was a way to apply a markup or markups to specific pages within a document. He already knew that it was possible to do that to every page using the Apply to All Pages feature, but he didn’t need it on all of them. Luckily, the Apply to Selected Pages feature was just what he was looking for.

The trick to using Apply to Selected Pages is to make your selections in the right order. You can’t leave the current page you’re on, or you’ll drop the selection. And you can’t select the markup after selecting the pages, or the page selection will be dropped. I know, it’s a little tricky. But if you follow these steps, you should be golden:

  1. Open the Thumbnails
  2. Select, or create and select, the markup or markups you want to apply.
  3. Hold Ctrl+ or Shift+ and click the desired pages in the Thumbnails
  4. Right-click on the markup and choose Apply to Selected Pages.

SelectedPages

 

Nice, huh? This is one of those hidden gems that not everyone knows about, which is why I wanted to share it with you. I know…you’re welcome. :)

Until next time,

Jenn

The Iron Men of Bluebeam

August 21, 2014 by

In June, Peter and Jon of our Engineering team, proved they were outstanding at more than just software coding, when they participated in the Ironman Couer de Lane, Idaho. If you’re not familiar with Ironman races, they start with a 2.4 mile swim, followed by a 112-mile bike course, and if that’s not enough finish up with a 26.2 mile run. Yup, that’s right, a whole marathon. Wow. I’m exhausted just thinking about it!

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Peter is still smiling as he runs the marathon leg of the race. And I couldn’t even make it to the gym today.

Both Peter and Jon managed to finish the race, and in one piece, which is quite a feat in itself! When they returned, we welcomed them back the only way we know how here, by decorating their desks.

Jonathan's desk

Jon is welcomed back tiki style.

 

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Peter eats a well-deserved hearty breakfast after the race. And, in true developer fashion, Star Wars is never far from his mind.

 

In case you can’t tell, we’re super proud of our Bluebeam Ironmen and look forward to cheering them on at their next race!

Until next time,

Jenn

Shark Week Makes a Splash at Bluebeam

August 12, 2014 by

In case you haven’t heard, this week is Shark Week at the Discovery Channel. In celebration, I thought I’d share this email from Bluebeamer Anthony, who decided to share his love of Shark Week with the rest of the company through this announcement:

 

Some people like Christmas, others prefer the Fourth of July.

But my favorite holiday IS A WHOLE WEEK LONG!!!

Jaws

First you were afraid to go back into the water…

Sharknado

Then they rained down in a fury from the sky…

Break Dance

And only one man knew how to make it stop (Yes, that is our very own Andrew, break dancing in front of what could only be described as a full-blown SHARKPOCOLYPSE.)

Andrew

Shark Week is August 10-16. You are all welcome for the reminder.

 

Thanks, Anthony! Who doesn’t love a good “Sharknado” eh?

Until next time,

Jenn

Favorite Feature Friday: How Can I Keep Up With What’s Happening in Studio Sessions and Projects?

August 8, 2014 by

In case you didn’t hear, last week we had our annual Bluebeam eXtreme Conference. This year’s event took place in Hollywood, CA, and included two fabulously fun-filled days of learning, and some amazing conversations with our customers. We also revealed the new features of Revu 12.5 that had everybody buzzing. One of the most popular topics of discussion just happens to be my new favorite features, the Notifications and Alerts features within Studio. The reason I love these so much is because they really help you stay updated on any changes made by other attendees to Studio Sessions and Projects, which is especially helpful when you’re working in the field. Let’s take a closer look at how they work.

Notifications

Think of notifications as a helpful friend who’s making sure everyone is in the loop. Once notifications are enabled, you’ll start receiving emails with updates on things like:

  • Session and Project activity
  • Markup Alerts
  • Session Updates
  • Project Updates

Depending on what you’ve selected in the Studio Notification Preferences, you can receive daily summaries, or more regular updates. You can also choose which Sessions and Projects you’d like to receive notifications for.

Notifications Pref

Pretty awesome, huh?

 

Alerts

This really cool enhancement for Studio Sessions lets you send real-time alerts to other session attendees. Once the Session host has enabled Markup Alerts, the recipients will see the Notifications tab flashing at the bottom of the Bluebeam Studio panel. When they click on an alert, they’re taken straight to the markup within the file. After they’ve clicked on it, it will be greyed out, so you know they saw it and looked at it. Now if your Project Engineer says he has no idea what you’re talking about, you’ve got proof that he does. CYA, baby!

Alerts

Another great thing about this feature is that if you miss a Markup Alert notification email for some reason, you’ll see an indicator next to any Sessions with pending alerts the next time you log in.

For a more comprehensive look at how Notifications and Alerts work, check out this support article here.

Until next time,
Jenn

 

 

 

Introducing Revu 12.5, Revu iPad 2.8 and Studio Enterprise

August 4, 2014 by

We’re excited to announce the release of Revu 12.5 and Revu iPad 2.8! Both are filled with some exciting new features we think you’ll really like. Revu 12.5 includes several new Bluebeam Studio features, including Seamless Offline for Sessions so you can continue viewing and working on Session documents, even when working offline. New Markup Alerts notify individual Session attendees of Markups in need of their attention, and Push Email Notifications help keep you in the know with timely email activity reports. Revu iPad 2.8 includes improved support for Studio Session hyperlinks in Markup Alert notification emails, as well as some enhancements to resolve a few known issues.

We’re also thrilled to introduce you to Studio Enterprise (formerly Studio Server), the server-based alternative to Bluebeam Studio. With Studio Enterprise, sessions that would normally be hosted in the cloud can be hosted on a local server, giving administrators the ability to easily control security and access. For a full rundown of all the features you’ll find in Studio Enterprise, Revu 12.5 and iPad 2.8, visit our website for the release notes.

 

Help Shape Industry PDF Guidelines!

July 25, 2014 by

survey

A year ago, the GC Coalition started an “All PDFs Created Equal” initiative to build PDF creation guidelines that will better streamline digital project communication among all stakeholders from designers and contractors to owners and facilities.

The new Guidelines for Construction PDF Documents have now been jointly created by the GC Coalition and Design Coalition. Though PDFs are the defacto format for digital construction documentation, national design standards haven’t yet been defined. The Coalitions aims to provide guidelines to aid in implementing standards at project onset.

Without standardization:

  • Professionals experience major inefficiencies as inconsistent construction plans require revisions, workarounds and recreation.
  • Valuable time is being lost despite advances in digital communication.

With standardization among digital plan sets and PDFs:

  • Team members downstream can use technologies to leverage information embedded within a PDF.
  • Crucial building and design information can be accessed with a click or tap, by any project member from anywhere.
  • Revised drawings can be updated and slip-sheeted in seconds instead of minutes.

The benefits of standardization quickly add up to savings in project time and budget. Consensus upfront will bring significant benefits downstream. Please take 15 minutes to review the Guidelines for Construction PDF Documents survey and provide your feedback. If you agree with this effort, please share this survey. Every opinion counts!

Until next time,

Jenn

Android Tablet Users – We Want Your Input!

July 22, 2014 by

If you’re an Android tablet user with a few minutes to spare, here’s your chance to be heard! As Bluebeam explores development in the Android space, we’d love to learn more about which devices you are using and how you’re using them. Simply take our Android Tablet Survey to share your thoughts, experiences and preferences with us. The survey takes less than 10 minutes to complete and will go a long way in making sure we understand and address your needs.

Until next time,

Jenn

Favorite Feature Friday – How do I Make Bluebeam Revu my Default PDF Viewer?

July 18, 2014 by

Did you know you can change your settings to make Bluebeam Revu the default program for opening your PDF files? You didn’t? Well then read on, my friend! Here’s a handy tip on how to quickly set that up using the Bluebeam Administrator.

  • To open the Bluebeam Administrator, go to Start, then point to All Programs.
  • Select the Bluebeam Software folder, and then click Bluebeam Administrator.
  • When it opens, click the Revu tab.
  • Check the Use as Default PDF Viewer box, then click Apply and OK

BB Admin

The icons for PDF files will change and PDF files will now open in Revu when you double-click them. How cool is that, huh? And, now that you don’t have to worry about that anymore, you can focus your attention on more important things, like watching this very important video on how you can save a fluffy kitten.

Until next time,
Jenn


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