How to Use Revu to Create Successful Bids

Quantity takeoffs, accuracy and standardization are crucial to bid success
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With smart PDFs now being generated as part of bid packages thanks to a variety of digital tools within the marketplace, end-users can now use technology to boost the visual appeal, accuracy and overall value of bid packages.

Bluebeam Revu can actually make use of those smart PDFs by making sure that it allows quantity estimators to perform quantity estimations accurately,” said Deepak Maini, a qualified mechanical engineer with two decades of experience. “The tools that you’ve got available in Bluebeam Revu, the accuracy of picking regions, the accuracy of visually searching items and the standardisation potential make it a great asset to making a successful bid package.”

Three keys to a successful bid

  • Accuracy of the scale of the sheet
  • The right set of customisable and standardised digital tools
  • Accurate cost values associated with materials and labour

Quantity estimations and accuracy

Now a noted guest lecturer at the University of Technology Sydney (UTS) and University of New South Wales (UNSW), Maini, the current national technical manager for Cadgroup Australia, advocates for paperless bid packages and credits Revu as a crucial piece of the puzzle.

“In the Australia-New Zealand market, and actually in the global market as a whole, the climate is very competitive,” Maini said. “The process of performing quantity estimations within today’s market needs to be accurate and needs to be fast. And that’s where Bluebeam Revu plays a massive role. With it, the quantity estimator can perform a quantity estimations on one job and then quickly get onto the next job without wasting too much time.”

“There’s absolutely no comparison between Revu and paper,” Maini continued. “We are talking about projects going in hundreds of millions of dollars and billions of dollars as well, which means that you’ve got these PDF sheets getting delivered to you, which are not two or three sheets. You’ve got 100-150 sheets getting delivered and that’s why performing quantity estimations using an accurate process is really important.”

Guaranteeing scale can also be achieved within the sophisticated calibration capabilities in Revu. This is crucial when receiving documents as you don’t have to rely on the imagery to be accurate in scale, which could be a huge issue for estimation.

“In Revu, we calibrate the sheet and we find out what is the scale of the objects and then when we are performing quantity estimations, it makes sure that we use the right scale and we get the right measurements,” Deepak said.


Being able to perform accurate quantity estimations consistently is essential to completing bid packages in a timely and accurate manner.

“This is again where Bluebeam Revu is absolutely fantastic,” Maini said. “I create certain specialised quantity estimation tools, I can then have them sitting in my own custom tool set and then I can distribute the tool set within my own team, which means that everybody who’s performing the quantity estimations will have the same display of quantities.”

Cost values can also be plugged into Revu, allowing instant dollar projections for the project. “As you perform the quantity estimations, it gives you the dollar value of that quantity right there in front of you,” Maini said. “You can have that displayed as a table on the sheet, which means that you can straight away find out how much it’s going to cost you.”

The ability within the digital tools in Revu to drive accuracy and consistency among quantity estimators allows firms the flexibility to more accurately staff projects, without risk of lesser experienced quantity estimators using a process of their own, which might hinder the accuracy of the quantity estimations and the success of the bid as a whole.